Matters arising from Council meeting of the 24^th May 2007

Special Council Meeting May 21st

DIFFERENTIAL RATING

THAT Council adopt the ratings model put forward by the Ratings Model Advisory Committee in April 2006 as the basis for levying of General Rates.

Moved Cr R Bartley Seconded Cr R Palmer

Lost

The Mayor accepted a call for a Division on the motion from the floor and the following votes were recorded:

For: Councillors Bartley, Palmer, Armstrong and Clarson (4)

Against: Councillors Cooper, Cutmore, Farrell, Meiklejohn, Noble, Watts, Bellingham (7)

Accordingly the Mayor declared the motion lost.

Tech Service 15th May

Water Supply

Water restrictions remain unchanged at the end of April 2007. Killarney was fortunate to receive some rain which improved the creek flow. However, it is still at a critical level.

The water restrictions remain at level 4 for Killarney and level 2 for the balance of the supplies.

A magnetic flow meter has been installed at the Killarney Water Plant.

Killarney StreetScape

At the February 2005 General Meeting, also directed that $50,000 per annum be set aside for Killarney streetscape. In order to bulk the project up to a reasonable size the proposed 5 year program does not include $50,000 per year, however, it assumes a project of $150,000 in year 3.

Roads

A review of the Roads to Recovery Programs were undertaken as part of the budget process. Due to the tendered price for Brosnans Bridge and estimate for approach works (refer report in May agenda) being significantly higher than originally estimated, it has been necessary to reshuffle the proposed program for Roads to Recovery.

It is also proposed to transfer the money in the unallocated Roads to Recovery Supplementary Program to the Pine Street (Killarney) project.

Road maintenance Requests Recieved

Tecoma St, Peter Wickham, kerb & channel, include in Killarney stormwater streetworks 08/09

Willow St Killarney, Killarney Show Society, adjacent to showgrounds kerb & channel, included in 10/11 and 11/12

Brosnans Bridge

Brosnans Bridge is in a poor state of repair and was identified as in need of replacement. It was proposed to replace this bridge using funds from the Roads to Recovery Program. Tenders have been called and the purpose of this report is to seek approval to accept a tender. A programme of identifying and determining the maintenance and or replacement of timber bridges in the Shire has been completed. Brosnans Bridge was on the programme to be replaced and tenders were sent out.

Background Information

The design and geotechnical report were completed for Council by a Consultant; NJA Consulting. They completed the design and cost estimates for Wilkies Bridge, Maryvale Bridge and Brosnans Bridge.

Tenders were advertised in the Courier Mail and closed on 24 April 2007.

Tenders, which include GST, were received from:

• McDonald Keen Group $489,882.00
• PBI $741,032.00
• QMC Group $395,853.00
• Mackay & Sons $351,406.00
• Davbridge $400,760.00
• Nortask- $438,263.00

Referees were contacted for both QMC and Mackay & Sons, the two lowest tenders. Both received very good reviews in regard to workmanship, safety and both companies complete projects in good time. Mackay & Sons have previous experience in bridge construction. A table of review of offers is attached.

Total budget required will be:

• Replacement of bridge $319,460.00 (excluding GST)
• Reconstruction of approaches $60,000.00 (excluding GST)
• TOTAL BUDGET COSTS $379,460.00 (excluding GST)

The original budget allowance of $280,000.00 was based on estimate completed by consultant in January 2004. There has been a 14% increase in the price of replacing the bridge due to material costs and the current civil engineering environment. The $60,000.00 for roadworks to reconstruct approaches had not been previously allocated.

Construction of the bridge may be delayed due to delays in casting the deck units.

There were no omissions in the tenders.

Budget & Financial Aspects

This item was to be funded by the Roads to Recovery Program. If the lowest tender is accepted, the estimate to complete the project is tender price $319,460.00 (excluding GST) plus approach works of $60,000.00. Therefore, it will be necessary to increase the allocation from $280,000.00 to $380,000.00. Refer to the report "Roadworks Capital Program including Roads to Recovery 2007/08 - 2011/12" in this months agenda for an explanation of the reallocation in Roads to Recovery allocations.

Conclusion

The lowest conforming tender from Mackay & Sons of $319,460.00 (excluding GST) is recommended for acceptance. In assessing the tenders and accepting the lowest bid, an additional $100,000.00 will need to be added to complete the work. This funding is sourced within the 5 Year Capital Program.

Technical Services Committee Meeting - 15 May 2007

Recommendation

THAT the report of the Works Engineer dated 4 May 2007 in relation to Contract No 07/03 - Tenders for the Replacement of Brosnans Bridge, Killarney be received and that Council appoint the lowest tenderer of Mackay & Sons to construct Brosnans Bridge at a cost of $351,406.00 including GST.

Moved Cr D Cutmore Seconded Cr D Clarson.

Carried

General Meeting of Council - 23 May 2007

Contract No 07/03 - Tenders for the Replacement of Brosnans Bridge, Killarney

Recommendation

THAT the report of the Works Engineer dated 4 May 2007 in relation to Contract No 07/03 - Tenders for the Replacement of Brosnans Bridge, Killarney be received and that Council appoint the lowest tenderer of Mackay & Sons to construct Brosnans Bridge at a cost of $351,406.00 including GST.

Resolution

Moved Cr C Watts Seconded Cr D Clarson

Carried

Planning and Development Committee Meeting - 14 May 2007

Waste Transfer Station at Killarney.

Council had allocated in last years budget expenditure for the construction of the new Waste Transfer Station at Killarney. Due to work loads associated with the construction of the Warwick Central Waste Management Facility and associated with the new Waste Collection and Disposal contracts this project has not been completed and the previous funding of $350,000 will need to be carried over.

It is important to note that preliminary designs have been prepared for the Killarney Waste Transfer Station, however the preliminary estimate of the cost of works substantially exceeded the $350,000 allocated in the Capital Works Budget. Council officers have requested a redesign of the Transfer Station, however preliminary advice indicates that it is difficult to achieve a substantial reduction in costs. Once final designs have been prepared and accurate costings obtained this matter will be submitted to Council for consideration. Council may need to determine whether funding for the project will need to include partial funding from the $350,000 annual Waste Management Capital Works allocation for the 2007/2008 year.

During the financial year it is proposed to construct both the Killarney and Allora Waste Transfer Stations with the money for the Killarney Waste Transfer Station being carried over from the 2006/2007 year. As outlined in the report there may be a need to source additional funding for this project from the 2007/2008 $350,000 annual Capital Works program for Waste Facilities. This may result in the need to have the Allora Waste Transfer Station constructed from funds from the 2007/2008 Budget and for this project the 2008/2009 Capital Works program.

THAT the capital works item for an amount of $350,000 for the construction of the Waste Transfer Station at Killarney be carried forward for the 2007/2008 financial year....

Motion

Moved Cr R Palmer Seconded Cr G Rees.

Carried